Do you find yourself typing the same block of text over and over again in emails? There is a great feature in outlook called Quick Parts that allows you to insert boilerplate text boxes into your emails and it is so easy to setup and will save you a heap of time.
I use a meeting scheduling service and so I can’t remember how many times I have typed the text
“if you use the link http://booknow.so/TelusPartners you can see my calendar and propose some times that might work for a “
Now with Quick Parts I type book and then press enter and voila my text block is inserted and I can continue on.
Here is how
To create Quick Parts:
To Use a Quick Part
You can insert Quick Parts manually, by selecting the Quick Part from the Insert tab, Quick Part gallery or semi-automatically, by typing enough of the Quick Part name to be unique and pressing F3.
If you have Show AutoComplete Suggestions enabled in the Outlook editor options, when a matching Quick Part is found, a screen tip will tell you to press Enter to insert it. In the example shown in the screenshot, the Quick Part name is “New QP”.
Note: You will need to type at least the first 4 characters of the Quick Part name.
To enable Show AutoComplete Suggestions from either Outlook’s main windows or a new message form, go to File, Options, Editor Options and select Advanced. Note: if you open the Options dialogue from a new message form, close the form, do not use it for a message. Settings may not ‘stick’ if you send a message using the opened message form.