Internal meetings held within an organisation are not about winning friends and influencing people, they are about getting things done. I’ve attended meetings and found myself in the middle of a power struggle or relationship maelstrom and left questioning the outcome and purpose.
Internal meetings can be frustrating, confusing and a waste of everyone’s time. Or they can be satisfying, clear and productive if a structured process is applied where the main focus is on getting work done.
Operations (tactical) and Governance meetings are two types of meeting processes. Tactical Meetings deal with the operational aspects and focus on specific actions and projects. As outlined in the insert, this type of meeting can have the most immediate effect on an organisation when run correctly. A strictly process-driven tactical meeting creates clarity on what work needs to be done while allowing the team to synchronise quickly and effectively. Governance Meetings are directed at power, authority and structure.
Holacracy is a real-world-tested social technology for organisations where Tactical and Governance meetings are just part of the process. It drives agile and purposeful organisations by radically changing the structure, altering how decisions are made and redistributing power.
Goal: Notice what’s got your attention, call it out, let it go.
Sacred space: no cross-talk. Get present, here and now; grounds the meeting.
Goal: Bring transparency to recurring actions.
Facilitator reads checklist of recurring actions by role; participants respond “check” or “no check” to each for the preceding period (e.g. the prior week).
Goal: Build a picture of current reality.
Each role assigned a metric reports on it briefly, highlighting the latest data.
Goal: Track updates to key projects of the circle.
The Facilitator reads each project on the circle’s project board and asks: “Any updates?”
The project’s owner either responds “no updates” or shares what has changed since the last meeting. Questions allowed, but no discussion.
Goal: Build an agenda with placeholder headlines.
Build agenda of tensions to process; one or two words per item, no discussion.
Goal: Get through all agenda items in the allotted time.
To Resolve Each Agenda Item:
Goal: Harvest learning from the meeting.
Each person can share a closing reflection about the meeting; no discussion.
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